Carroll Whanau reunion

Meeting TWO

Held on January 21st 2012

Masterton

Meeting Began At 1036am

Commenced at 1248pm

Record of Attendace

•   Sam and Jane Carroll
•  Georgina Carroll
•  Peter F Carroll
• Sheneen Miller
• Suzzanne Baird
• Peter Baird
• Stephen Knight
• Te Aroha Carroll-Makutu
• Bailey Carroll-Singh
• Barney Wikaire
• Shontell Wikaire
• Shari Carroll
• Kayne Nooroa
• Nicci Carroll
• Karla Carroll
• Paul Carroll
• Suzzanne Carroll
• Dion Makutu

Apologies:

•  Sonia Walker
• Primular Carroll
• Destiny Edwards-Carroll
• Chance Edwards-Carroll
• TJ Carroll
• Michael Laird

Agenda

 1. Karakia- Sam Carroll

2. Review minutes from previous hui

3. Incoming Correspondence, Discussion and Progress from previous Hui

4. Electing of Committee members and Position’s

5. Reunion Website progress

6. Final and Confirmed Date of reunion

7. Numbers of days Reunion Held for Final and Confirmed

8. Registration Fee’s

9. Fundraising

10. Target Budget

11. Next meeting objectives

12. Closing with Karakia- Sam Carroll

1 Karakia –Sam Carroll

 Brief discussion regarding being prepared for the long Haul, Finances and motivation and supporting each other along the way.

 2: Minutes Reviewed from previous meeting- Approved by present committee.

 Moved by Shontell Wikaire

Second By Nicci Carroll

Passed by Georgina Carroll

3. Incoming Correspondence, Discussion and progress from previous

*Sonia Walker: Unfortunately the Blue Bay motor camp in Mahia no longer exists. She will now with assistance from her children research the Marae in Mahia.

Suzzanne Baird suggested she will be traveling to Mahia in the next few weeks and will be able to assist in further researching the Marae.

NOTE: We must consider a back up if reunion is to be held at the Marae due to unforeseen circumstances such as a

Continue to Aim for the reunion to be held in Mahia

*Letter received from Primular Carroll and read by Shontell Wikaire.

Committee and further members acknowledges comments regarding David Carroll’s final resting place, but further issues will not be discussed within a Reunion Hui.

Also Committee members believe the decision to his final resting place should lie with Sam and Jane Carroll.

Query as they are first and foremost unsure as to why he was left with them initially.

 Furthermore, Sam Carroll Gave a brief discussion regarding a Tohunga (Spiritual person) who came to see him personally.

This Tohunga stated there are x2 photo’s missing from 108 Colombo Street Masterton. Was loaned to a person’s and was not returned. The Tohunga stated the spirits of these photos’ wish to be returned to the above address.

The missing photo’s are as follow’s

*Maurice Carroll

*Grand Father and Mother Carroll

The whanau wish to have these photo’s returned to their rightful place ASAP.

* Also stated David Carroll would like to be returned to Bideford under the tree by the old house down the valley.

And for prayers to be said.

- Georgina Carroll asked if this was possible, Sam Carroll stated he was unsure if possible, query the land sold or being used for forestry but would further investigate.

- Nicci Carroll Suggested scattering SOME of him around his tree in Bideford and then placing his remanding ashes with Helen and Maurice Carroll.

- Georgina Carroll Asked about the cost to laying David Carroll to rest With Helen and Maurice Carroll. Unsure of cost at this time.

- Nicci Carroll Has been in touch with Tina Nelson and will get back in touch with her again before the next hui.

- Sam Carroll Stated we need to speak with elders of Mahia about our whanau being invited back to Mahia for our whanau reunion.

For those who require minutes posted please supply address prior to the next hui.

4. Election of committee member and Postions.

Resignation From Shontell Wikaire

 * President – Georgina Carroll

* Vice President- Paul Carroll

* Head Treasurer- Nicci Carroll

* Vice Treasurer- Suzzanne Baird

* Secretary- Suzzanne Carroll

VOTED- All in attendance in favour of the above position’s.

5. Reunion Website progress

Georgina Carroll updated whanau regarding progress. Thus far the following results from polls show.

* 85% Would like the reunion held in the Christmas holidays prior to work and school going back

* 86% Would like the reunion to be held for 3-4 days.

* 16 Registration’s so far have stated they are willing to help with Activities. Georgina suggested a Working roster per family. Ie One whanau to prepare Breakfast, Lunch, Dinner, Cleaning of ablutions etc.

* Need more registration from all three whanau.

* Georgina Carroll also stated on the whanau website there is a “SHOP” where you can set up an Automatic Payment Scheme if whanau

wish to proceed that way. They will be given a order number once a payment has been made. Please keep this number as reference.

6.Final and confirmed date for reunion to be:

10th of January 2014

- Registration closes 30th June 2012. And a non-refundable deposit of 50% of the fee is required at time of registration and an automatic pay, secure pay system has been created for those who wish to make payments over time.

7.Numbers of days Reunion Held for Final and Confirmed

The reunion will be held for 3-4 days

8.Final registration fee’s

* Two adults and UP TO four children $300

* Two Adults and UP TO Two children $250

* Single Adult $100 pp

* Extra Child or Children $25 pp

Registration Closes the 30th Of June 2012

Registration fees will cover the cost of Kai and daily living, E.g. chiller’s if required and toilet paper etc.

The above registration fees are final.

Please note an adult is classed as 18 years and over and a Child 17 years and younger.

Moved by Georgina Carroll

Seconded by Barney Wikaire

Passed By Nicci Carroll

9. Fundraising

Georgina Carroll stated she had found a sponsor to assist with fundraising by supplying “Scratch and wins”

Noted by committee members that more whanau support with fundraising will be appreciated.

Money raised through fundraising will cover the cost of activities, Guided bus tour, hire of equipment etc.

10. Target budget

Target budget to be confirmed at a later date.

Suzanne Baird suggested once payed in full no refund will be given for a last minute “Pull out’s”

Georgina Carroll suggested Kaumatua’s come for free but are welcome to make a donation.

11. Next meeting Objectives

1. Karakia- Sam Carroll

2. Review minutes from previous hui

3. Incoming Correspondence, Discussion and Progress from previous Hui

4. Electing of Committee members and Position’s

5. Reunion Website progress

6. Final and Confirmed Date of reunion

7. Numbers of days Reunion Held for Final and Confirmed

8. Registration Fee’s

9. Fundraising

10.Target Budget

11.Next meeting objectives

12. Whanau who collected address for minutes that require postage please pass on to secretary.

13.Closing with Karakia- Sam Carroll

Meeting Closed at 1248pm

With Karakia by Sam Carroll and a Whanau Kai.

Next Whanau Hui to be held at

108 Colombo Street, Masterton

On April the 14th 2012

At 10am

Please confirm with Nicci Carroll or another member of the committee if you will be attending to confirm numbers for catering.

- Also a Koha of $5 is required to cover costs of kai.